Effective Virtual Board Meetings

Board meetings in person provide more opportunities for conversations and non-verbal signals that aren’t easily replicated in a virtual setting. However, with a bit of planning and effort, nonprofits can ensure effective meeting dynamics when switching to a virtual format.

Adopting proven best practices allows virtual board meetings to be as productive as those held in person. Use these tips to ensure that your meetings are effective and enjoyable:

Comprehensive Preparation

Virtual meetings require greater preparation than in-person sessions. Directors should receive a detailed agenda that clearly defines the topics for discussion and the time limit for each. This will allow them to research any necessary information and to prepare questions or ideas before the meeting.

Meet materials for the meeting early

It’s easy to lose focus during a virtual meeting when you’re able check your social media or your email. It is important to distribute all essential meeting materials, information and documents at least one week before the https://seboardroom.com/start-from-the-absolute-basics-and-learn-how-to-set-up-a-ma-data-room session. This will ensure that participants don’t having to attend meetings for too long and give them more time to participate in discussions and take decisions.

Utilize a virtual management software platform, like OnBoard, to give your board members access to all necessary items and resources ahead of the meeting. In this way, you can avoid the typical distractions of technical issues and connectivity problems that can disrupt or delay meetings. To prevent these issues make sure that your board management software provider test all the links and equipment for each participant ahead of the meeting.